AbilityLMS Features

Training Requirement Matrixes are called Learning Tracks for groups of people and IDPs (Individual Development Plans) when made for the individual. Courses can be made required or elective, as well as work credits. Completion of the track/plan can be when any combination of required courses, electives and credits are satisfied. Users can be manually assigned, assigned from a spreadsheet import, and auto-assigned based on user defined rules such as “Is New Hire” or for certain job titles and locations. A course in a learning track can have enrollment rules which override the default enrollment rules. For example, the course in a learning track for non-supervisors requires someone on the back-end to enroll them, where as that same course for supervisor is open enrollment. Likewise a course for non-supervisor may have an annual refresher training requirements, where as a course for a supervisor may have a 3-year refresher requirement. 

Ability includes a standardized tool to batch select people and courses for many back-end administrative tasks. For example, a tool to batch enter training history which allows for multiple people to be selected at once, and multiple courses/topics to be selected with a roster upload for document management. There is batch entry to drive assignments, enrollments into classed, for marketing. There is batch entry to remove people en-mass from a learning track. There is batch entry to add courses to multiple learning tracks at one time, and batch entry to add multiple courses to a learning track at one time.  AbilityLMS tries to automate as much as possible to respect the value of your time. 

Training can be defined to expire X days from completion or at the end of calendar or fiscal year. From time to time there is a need to expire all courses at once, or to extend an expiry date when a replacement course is not available. Sometimes expiry is better defined to consider courses complete only between effective dates. Expiry can be more complicated when there is an initial course to complete and a refresher course to complete on expiry of the initial course, which AbilityLMS handles well. Likewise, expiry is also properly managed when a course equivalency is used. 

AbilityLMS can track anything else where you want there to be a history record created. Examples can include skills and competencies, parking permits, evaluation forms and medical tests. Bear in mind, this thing you want to track can also be assigned, which means you can also track when assigned, when due, when completed and when it renews. This thing also flows into the alerts engine so completion can be marketed and reminded until it is done. 

A static group is simply linking users (or courses) to a group you name. A dynamic group is a dynamically determined each time you request records for the group such as who reports to a selected supervisor, who works in a certain department or who has a certain job title in a certain location. Any combination of fields on the learner property property screen can be used to create a dynamic user group. User groups can be assigned to back-end users to auto-regulate what people they can see. They can be used to auto-assign training, for target audiences in a communication and for preselection of users for a report. 

When the supervisor field is used in the learner profile, the system will automatically build the reporting hierarchy as a dynamic user group, and promote supervisors to the manager role on the back-end so they can view their people. This automation eliminates a significant amount of back-end administration while also providing better control of what date people can access. 

Productivity tools galore. Batch enroll, batch communicate, reserve seats for a department, print sign-in sheets and name badges, upload signed rosters, automated attendance tracking, QR codes for enrollment, copy a class, make a class recurring, cancel a class, assign one or more trainers, make the class multi-session, change webinar accounts, manage webinar records… AbilityLMS offers a complete and well engineered assortment of tools and automation that will managing any type of scheduled training easy and fast. 

This optional feature allows you to grant access to a course, a class, a learning track or a collection of courses and learning tracks through the entry of a subscription code. You can use the system generated subscription does or define your own. Subscription codes are always date sensitive and can only be used so many times. You can always extend subscription codes. Subscription codes can also be used behind the scenes. For example, if e-commerce is used, the approved transaction generates a subscription code and auto enrolled the user into the course or if quantity is greater than one, emails to the buyer the subscription code to distribute to their users. 

AbilityLMS is clone nirvana as cloneable records include courses, learning tracks, classes, communications and reports. Cloning records saves times and it is not uncommon for the cloning tools to save clients hundreds of hours annually when the system is heavily used.